Texas Parent to Parent
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Call for Exhibitors For
Texas Parent to Parent’s 4th Annual State Conference

Omni Austin Hotel at Southpark, Austin, Texas
4140 Governor’s Row, Austin, TX  78744
June 27-28th, 2008

What TxP2P Offers
Services for Parents
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Services for Parent Group Facilitators

Resource Directory

We are very excited once again to be at the Omni Austin Hotel Southpark and to offer our exhibitors 2 full days to exhibit.  Our families will be staying in the hotel and will have more time to spend in the exhibit area.  Exhibit spaces will be located in the Lower Foyer behind the registration area, in Ballrooms E & F and in South Park B across the hall from the Ballrooms.  We will hold breaks and drawings for door prizes in these areas as well.  The Lower Foyer is the only area that is not a lockable space.

What is the Parent Conference?
Our Parent Conference educates parents from across Texas about how to deal with the unique issues and challenges they face on a daily basis in caring for their children. The conference offers themed tracks comprised of multiple sessions, each covering a different topic, over the course of three days. This year’s tracks include Advocacy, Autism, Behavior, Medical, Resources, Self-Deterination, Special Education, Transition to Adulthood, and sessions in Spanish.

The knowledge we share with parents at the conference empowers them to advocate for their child’s needs. The conference also provides a rare opportunity for parents to connect with peers – other parents who have “walked a mile” in their shoes, and whose experience and insight into the challenges they face gives them more support and hope than any course or seminar ever could.

Hurry!  Don’t miss this once-a-year opportunity!
You will still be required to mail in a signed exhibitor agreement form with payment.

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Toll free:
866-896-6001
Austin:
512- 458-8600
Rio Grande Valley:
956-447-5568
Fax: 512-451-3110

Exhibitor Information

Single exhibit space consists of one draped 6’ table, 1-2 chairs, and a sign with the exhibitor’s name. Limited spaces with electricity are available.  Exhibitors receive one complimentary registration, continental breakfast and lunch both days and conference program.  First choice of exhibit space goes to Sponsors whose level includes an exhibit booth, with remaining booths chosen by commercial exhibitors on a first come-first served basis.  Non-profits will be assigned booths. 

Electricity is available for an additional one-time charge of $15.00 per booth.  Internet will also be available for a fee.  The cost will be $250 per day for wired and $350 per day for wireless.  The cost will be shared with those requesting the service.  Free internet access is available in the Lobby by the Registration desk.

EXHIBIT SPACE COST

Single

Double

*Limited availability for Non-Profit Exhibitor space. Space can be shared with another Non-profit.

*Non-Profit

$100

N/A

Commercial

$250

$450

Receive additional exposure and special recognition in the conference program by donating a door prize. Conference participants will be issued an Exhibit Passport which requires them to visit all booths to enter the drawing for the door prizes.

EXHIBIT SPACE DATES AND HOURS

Exhibitor Move-In/Set-Up

Thursday, June 26

12:00 p.m. ~ 6:00 p.m. by RSVP

Friday, June 27

6:30 a.m. ~ 8:00 a.m.

Exhibit Hall Open

Friday, June 27

8:00 a.m. ~ 6:00 p.m.

Saturday, June 28

8:00 a.m. ~ 5:00 p.m.

Exhibitor Move-Out

Saturday, June 28

3:30 p.m. ~ 5:00 p.m.

 

Exhibitor Space Rental Application

Company/Agency/Nonprofit:

Pre-Show Contact Person :

Address:

City: State: Zip Code:

Phone: Fax:

Email address:

Name for booth sign:
(Size: 7” x 44”, Maximum 40 letters)

Brief description of agency products or services for exhibit description (please limit to two lines):

Do you need electricity? Yes, for an additional $15.00 one time set-up fee No

Would you like Internet connection? Yes, for an additional $15.00 one time set-up fee No

Do you need special accommodations? Explain:

Will you donate an item for our conference door prizes? Yes No

Liability and Insurance:

The exhibitor shall be fully responsible to pay for any and all damages to property owned by the hotel, its owners or managers, which results from any act of omission of Exhibitor. Exhibitor agrees to defend, indemnify and hold harmless Texas Parent to Parent and/or Omni Austin Hotel at Southpark, its owners, managers, officers or directors, agents, employees, subsidiaries and affiliates from any damages or charges resulting in the Exhibitor’s use of the property. Exhibitor’s liability shall include all losses, costs, damages or expenses arising from or out of or by reason of any accident or bodily injury or other occurrences to any person or persons, including the Exhibitor, its agents, employees and business invitees which arise from or out of Exhibitor’s occupancy and use of the exhibition promises, or any part thereof. 

Exhibitors wishing to insure their exhibits, materials, goods, and/or wares on exhibit against theft, damage by fire, accident, or loss of any kind must do so at their own expense.

Upon move out, exhibitors must take all their materials and leave the area in the same condition as it was given.

All cancellations must be submitted in writing.  Refunds of 50% will be made only if a written cancellation notice is received no later than May 1, 2008.  No refunds can be made for cancellations received after May 1, 2008.

I agree with the liability and insurance clause for the Texas Parent to Parent Conference held at Omni Austin Hotel at SouthPark.

Signature: Date:

Make check payable to: Texas Parent to Parent
Mail your check and
this registration form to:

Texas Parent to Parent
Conference Exhibits
3710 Cedar Street, Box 12
Austin TX 78705

Questions or want to request an electronic version? Call Debbie Wiederhold at 512-458-8600/866-896-6001 or email: debbie@txp2p.org

A confirmation letter will be sent to you upon receipt of your signed application form and payment.
Applications may also be completed online and electronic payments may be made at www.txp2p.org.
Please note that signed applications must be received before exhibit space can be assigned (you may fax or email your application to reserve a space and follow up with a signed hard copy mailed to the address shown above.)

Last Updated:
February 25, 2008
Find out about parent to parent programs in other states or to find out how to start a parent to parent program in your state, go to Parent to Parent USA! www.p2pusa.org Parent to Parent USA